However, PHI excludes individually identifiable health information in employment records kept by a covered entity in its role as an employer (such as OSHA 300 logs or First Report of Injury forms completed by an employer for reporting purposes). The laws regulate how individuals' protected healthcare information maintained by a healthcare plan can be shared with employers. There are also some states that have their own laws designed to protect the privacy of employee medical records. ... employment application information, earnings information, time and attendance records, worker's compensation claims, as well as any and all medical records or records … HIPAA COMPLIANT AUTHORIZATION FOR RELEASE OF EMPLOYMENT INFORMATION. Employers are obligated the same way. § 164.103. Subcontractor HIPAA Agreement – For any individual or company hired by an independent contractor to assist in a project involving medical records. Patient HIPAA Release Form – A release that allows the sharing of a patient’s medical records from one physician or hospital to another. Employers may be subject to various state privacy laws, which afford different and additional protections to employees than does HIPAA. How does HIPAA affect employee benefits? The types of patient health care information that must be disclosed to be considered ‘protected’ by HIPAA includes date of birth, full name, diagnosis and medical record number. record custodian of all covered entities under HIPAA identified above disclose full and complete ... All employment, personnel or wage records. Employers that are fully covered by HIPAA must designate a person to be the "in-house privacy official," adopt and apply the policies and procedures mandated by HIPAA, and notify their employees about their privacy rights. All autopsy, laboratory, histology, cytology, pathology, immunohistochemistry records ... copy or photocopy of the authorization shall authorize you to release the records What limits does HIPAA place on disclosure of PHI by covered entities? [45 CFR 164.501] 4. As far as it goes, the answer under HIPAA is “no.” Employment records held by a covered entity (or by an employer) are excluded from the definition of PHI under 45 C.F.R. Employers must beware HIPAA when using an employee's protected health information to make employment-related decisions. HIPAA problems generally arise in two situations: The employer is a healthcare provider who renders treatment to the employee. AUTHORIZATION FOR RELEASE OF EMPLOYMENT RECORDS TO the PROVIDER: _____ _____ You are hereby requested to permit any representative of the firm of _____ (hereafter the “Bearer”) to examine, reproduce, or otherwise copy in any manner, the following records in your possession. 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